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Shipping Checklist for Drivers & Senders: Ensuring a Safe and Efficient Logistics Journey
ceklis dokumen pengiriman

In the world of logistics, successful delivery doesn’t rely solely on vehicles and routes—it begins with thorough preparation by both the sender and the driver. To ensure every shipment runs smoothly, all steps before, during, and after delivery must follow standard procedures.

Below is a practical checklist that serves as a guide for drivers and senders to help ensure an efficient and incident-free shipping process:

1. Mandatory Documents: Don’t Leave Without Them

Before the vehicle departs, make sure all essential documents are in place:

  • Delivery note from the sender
  • Invoice or commercial documents
  • Cargo manifest
  • Transportation permit (if required)
  • Valid driver’s license and vehicle registration
  • Loading order or delivery order (DO)

These documents are critical for inspections at checkpoints, ports, and during the loading or unloading process.

2. Vehicle Condition Check

Drivers must inspect the vehicle before departure:

  • Tire pressure and condition
  • Brake system and vehicle lights
  • Adequate fuel for the entire route
  • Container or cargo seals are intact
  • Loading tools such as straps or hand pallets are available
  • GPS or communication devices are active

This checklist helps prevent technical issues during the trip that could cause delays or financial losses.

3. Loading and Unloading SOP: Focus on Safety and Efficiency

Standard Operating Procedures (SOPs) during loading and unloading must be followed:

  • Cargo should be neatly arranged and within the vehicle’s capacity
  • Use personal protective equipment (PPE) during loading/unloading
  • Fragile items must be clearly marked
  • Coordinate with warehouse staff or forklift operators
  • Take photos as proof of delivery or handover

Following SOPs ensures the process is safe, quick, and minimizes the risk of damage.

4. Communication with the Recipient

Clear communication is key to a successful delivery. Drivers or senders should:

  • Contact the recipient before arrival
  • Confirm the delivery location and access details
  • Provide ETA updates
  • Document the handover with photos or digital signatures

Proper communication reduces the risk of misunderstandings or rejected shipments.

PT SPIL Supports Professional Shipping Processes

At PT SPIL, we understand the importance of every step in the delivery process. Through our integrated services such as MySPIL Reloaded and our virtual assistant ESTI, customers can:

  • Track shipment status in real time
  • Download essential documents directly from the platform
  • Receive automatic notifications about delivery progress
  • Access SOPs and shipping guidelines across various transport modes

Whether you're a driver, a sender, or a recipient—we’re here to support every part of your logistics journey. For us, shipping is not just about moving goods—it's about ensuring a process that is safe, well-planned, and transparent.

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